Backup Critical Business Data Regularly: Save Time & Money
Every business owner should be aware of the threats looming over data security in today’s digital environment. The irretrievable loss of critical business data could be the worst thing to happen to a business. Apart from the financial fallout directly associated with the loss, it could also tarnish your company’s reputation in the market. Studies indicate that 94 percent of companies that suffer catastrophic data loss do not survive. In this situation, backup is the only thing you can count on when it comes to recovering critical data essential for your business operations. Backing up critical business data regularly will save time and money!
Backups are your last defense for recovery after a disaster, but they can fail. For backups to work perfectly, they must be tested regularly to ensure that business critical data is accurately preserved and can be retrieved when required. How can regular backup testing save your business time, money and energy? Let’s find out.
Components of Effective Backup
Before we look at the actual benefits of testing your backups, let us first understand what makes a backup effective. There are typically three backup components that must be incorporated by organizations as part of their backup strategy. By incorporating these measures, you can ensure consistency in your backup tasks and implement a fool-proof system to combat unexpected backup failure.
Creating a backup schedule: It is an alarming fact that many small and midsized businesses do not follow a consistent backup schedule. In some cases, the schedule can also be insufficient. If data is the lifeline of your business, backing it up once a week would not be an adequate protective measure. If data loss happens just a day before the scheduled backup date, you will lose a week’s worth of data. You need to make sure that the schedule you create compliments your business requirements.
Monitoring backups: The next critical step in your data backup strategy involves monitoring your backups. Monitoring helps you identify data failure at an early stage, before it becomes completely irrecoverable. It could also help you identify the reason behind the failure so you can implement the necessary fixes.
Testing your backups: The next steps concern validating the effectiveness of the backed-up data. Imagine consistently backing up your data without fail but not being able to retrieve it when you need it. It would be a waste of storage space, time, money and effort. You need to test your full restoration capability periodically as per your requirement (weekly or monthly). If critical data is involved, you need to test restoration more frequently. Comprehensively testing the recoverability of business-critical systems will ensure business continuity under dire circumstances.
Benefits of Regular Backup Testing
Regular backup testing is an essential part of your disaster recovery readiness, it also comes with a few other benefits. Here is a list of reasons why regular backup testing should be a part of your backup strategy.
Disaster recovery readiness: The most important benefit of testing is the most obvious one, readiness. Testing your backups regularly confirms your preparedness to deal with an unexpected disaster when it strikes. Since you already have experience restoring all your backups, you can get your business operations up and running within a reasonable time and prevent massive financial loss.
Compliance adherence: Testing is a mandatory part of various compliance regulations including HIPAA, GDPR, etc. According to these regulations, a disaster recovery plan has no value if it does not work when required. The testing requirements, however, may differ from one regulatory standard to another. For instance, HIPAA requires all backup tests to go through a file-level restore, a VM level restore and an application-level restore to ensure integrity.
Deduplication avoidance: Duplication of backups may not sound like a major issue, but it can waste your limited resources on unwanted storage. When there are multiple duplicate backups, it takes up a lot of resources and forces you to spend more time processing it. You need to perform deduplication periodically to ensure that you have backed up only the essential data that is critical to your requirements.
Optimized data: Proper testing provides a way to organize your critical data and manage it effectively. In this time of remote working, this is an essential requirement for organizations of all sizes. Better organization of data provides an understanding of where everything is stored and how to recover the right information when needed. This helps you streamline the backup process and ensure proper restoration.
Understanding the infrastructure: Implementing backup testing will help companies get a better understanding of their data storage infrastructure. It’s important to have a high-level view of your infrastructure and understand the different components associated with the backup process.
Commitment to stakeholders: Having a solid backup strategy indicates that you are committed to the security of your customer data. Testing your backups regularly is a better way to show your customers and other stakeholders that you are doing everything in your power to ensure business continuity.
Reduce Recovery Failures with Testing
Disaster drills are a part of various processes in our daily lives. We often go through fire safety drills in buildings to ensure we’re prepared in case of an unexpected disaster. Why should data protection be any different? There is nothing worse than putting a plan into action without ever testing it. Regular backup testing can help you reduce recovery failures and help you adhere to your business continuity plan.
It may be difficult to know if your data is being backed up correctly, for information or a FREE IT assessment, contact Catalyst IT by clicking on the contact us link or call 877-843-9611. Catalyst IT has been helping with IT Management for businesses in South Dakota, Iowa & Minnesota for over 25 years.
IT Assessment-$800.00 Value